Advance management of WHS 2

Advance management of WHS 2
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ADDENDUM | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
ASSESSMENT 2
Course Name
BSB51915
Diploma of Leadership and Management
BSB52415
Diploma of Marketing and Communication
Subject/module Advanced Management of WHS
Assessment method
Part A: Written Assessment
Part B: Written or Oral Questions
Due date Session 8
Weighting 50%
Units of Competency
BSBWHS501
Ensure a Safe Workplace
Instructions
1. Assessments will be provided by your trainer.
2. Assessments should be completed as per trainer’s instruction.
3. The assessment must be submitted by the session mentioned above in
the due date.
4. Your assessment should be presented as a word-processed document
addressing all elements of the assessment.
5. Plagiarism is copying someone else’s work and submitting it as your own.
Any plagiarism will result in a mark of zero.
6. A list of references must be included.
7. Trainer will advise if a hard copy of the assessment is required or
whether the assessment should be digitally uploaded.
9
ADDENDUM | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
ADDENDUM | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Assessment 2
Part A – Written Assessment
You have recently taken ownership of a small convenience store. You decide to
do a hazard identification walk (see report below). Detail each hazard, effect, risk
factor and employer action in the table over the page.
“Upon entering the store I noticed small pools of water left by customers shaking their
umbrellas, and taking off their coats. There are still a lot of boxes of stock left in the
aisles. Some are over 15 kilograms in weight. The work areas around the cash registers
look very aged, with cardboard being used underneath one of the staff’s chairs so it
remains balanced. Behind the cash registers cables to the computers are laid out on the
floor. The electrical socket that is used for the printer / fax and the EFTPOS machine
appears to have become loose. One of the staff members smells of alcohol, and appears to
be under the influence of another substance
1. A hazard identification template has been provided for your answer. From the
above report complete the template. (25 marks)
Answer, completing the template – next page.
2. Choose one of the hazards from the template in Question 1 which you would
eliminate to make your workplace safe. (1 mark)
3. List the inadequacies of the hazard identification process fromthe exercise in
Question 1. (2 marks)
4. Who do you consult with about the risk assessment process. This means:
a. The risk
b. The elimination or control measure applied to the hazard.. (2 marks)
5. What other ways are there for selecting and implementing risk controls?
(2 marks)
Total Marks 32
10
ADDENDUM | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Assessment 2 – Part A – Question 1
Hazard Possible Harmful Effects Risk Factor – High,
Medium, Low
Possible Employer Action to Prevent Accident
Slippery Floor People slipping over Medium Provide floor mats, Put up warning sign
11
ADDENDUM | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
ADDENDUM | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Assessment 2
Part B – Written or Oral Questions
You have now owned the above business for 1 year, and have decided it is time to
improve your WHS policies
1. What would you include in a WHS induction and training program? (5 marks)
2. Develop a system for WHS recordkeeping. Include what records you would
keep, and for how long. (4 marks)
3. Devise a method to measure and evaluate your WHS management system.
(3 marks)
4. Despite repeated warnings about the dangers of leaving boxes of stock in
aisles, staff members continue to do it. What improvement could you make to
your WHSMS to solve this problem? (2 marks)
Total Marks 14
Notes:
– END –

45
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
TOPIC 5
At the end of this topic, you should be able to:
3.2 Include hazard identification at the planning, design
and evaluation stages of any change in the workplace to
ensure that new hazards are not created by the proposed
changes and existing hazards are controlled
Central to systematically managing WHS are the principles of risk management.
Risk management is made up of the following steps:
f Assess the risk(s) to the health safety and welfare of persons posed by the
hazards.
f Use appropriate control measures to eliminate or control the risk.
f Review the control measures you put in place from time to time to ensure
they remain appropriate.
Making Changes
An organisation will often identify a risk, make changes and assume the problem
has gone away. While one risk may have been eliminated, a new one may have
been created by the changes to work practices or equipment. Therefore when
making changes to workplace practices or equipment hazard identification must
take place at the planning, design and evaluation stages to ensure new hazards
are not created by the proposed changes.
3.3 Develop and maintain procedures for selecting and
implementing risk controls according to the hierarchy of
control and WHS legislative requirements
Risk Assessment
After identifying hazards the next step is to assess the risks to health and safety
that they pose. The employer must assess the risks such hazards pose to the
health and safety of their employees and any other person at the employer’s
place of work. A risk assessment is the process of determining the level of risk
involved and the likelihood of injury, illness or death occurring. This means
evaluating the likelihood and consequences of injury or illness from exposure to
an identified hazard or hazards.
The WHS Act requires that the employer must consult their employees when
risks to their health and safety arising from work are assessed or when the
assessment of those risks is reviewed.
For example, the supervisor in the previous example realised that there was a
high likelihood of harm being caused to these workers if the working practices
did not change. The risks from manual handling were muscle strain and back
injuries. The risk from noise was hearing loss. This is a risk assessment.
46
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Risk control
The next step is to implement appropriate measures to eliminate or control the
risk.
To ensure the health, safety and welfare of employees it is preferable to
eliminate the risk wherever possible. The WHS Regulation requires that an
employer must eliminate any risk to health or safety, or if this is not reasonably
practical, control the risk
The following table provides assistance in determining measures for controlling
risk.
Level 1: Eliminate the risk
f discontinue the activity or not use
the plant.
Level 2: Minimise the risk
f substituting the system of work
or plant (with something safer).
f modifying the system of work or
plant (to make it safer).
f isolating the hazard (eg.
introduce a restricted work area).
f introducing engineering controls
(eg. guardrails or scaffolding).
Level 3: Other controls
f using Personal Protective
Equipment (eg. eye protection).
f adopting administrative controls
such as hazard warning signs
(eg. “persons working above”)
and specific training and work
instructions (eg. brittle roof
NOTE:
f Control measures at Level 1 give the best results and should be adopted
wherever practicable.
f The measures at the lower levels are less effective and require more
frequent reviews of the hazards and systems of work.
In some situations a combination of control measures may need to be used.
47
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Hierarchy of Control
Because of their specific knowledge about the work processes, plant or
substances with which they work, employees may often be able to identify very
practical and effective risk control measures. By consulting, employers can
draw on the valuable knowledge and experience employees have about their jobs
and the risks they are exposed to.
The employer should establish mechanisms and/or procedures to ensure
all employees exposed to a risk are consulted about how the risk should be
controlled.
Following consultation, the employer should implement appropriate control
measures based on their risk assessment.
When controlling risks for certain hazards, an employer must comply with any
specific risk controls set out in the WHS Regulation. Various Codes of Practice
provide practical guidance about how specific hazards may be controlled. Where
applicable, such Codes of Practice may form a useful basis for consultation
about appropriate control measures.
Review of risk assessment and risk control measures
The WHS Act requires that the employer consult their employees when
introducing or altering the procedures for monitoring risks (including health
surveillance procedures). A review of risk control measures will be particularly
relevant if the employer is considering changes to the place of work or the way
in which work is done.
Employers must also consult their employees when changes that may affect
health and safety are proposed to the:
f premises where persons work;
f the systems or methods of work; or
f the plant or substances used for work
The employer should consider the WHS implications of all changes they may
wish to make to the place of work or the way in which work is done. Where there
may be WHS implications the employer must consult with their employees.
This includes consultation with employees prior to the purchase of new plant
and substances to be used for work or when planning for new premises or a
refurbishment. It makes sense, for example, to consult employees in assessing
the risks posed by any new piece of plant that the employer may wish to
purchase. In this way, the employer might identify a piece of plant for purchase
with the appropriate guarding for doing the work safety already affixed, rather
than having to modify the plant after its installation.
The employer should also consult their employees after the occurrence of an
injury, illness or incident to review why the control measures may have failed
and to identify any necessary changes to the measures in place for controlling
risk.
48
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Possible questions might include:
f What factor(s) contributed to the injury, illness or incident?
f Could the injury, illness or incident have been prevented?
f Should the employer’s safety procedures and systems have prevented the
injury, illness or incident? If no, what needs to be changed? If yes, why didn’t
the WHS system prevent the injury, illness or incident?
f What can be done to prevent the injury, illness or incident from recurring,
and when?
The essence of risk management
THINK about what may affect employees’ health, safety or welfare (identify
hazards and assess the risks they pose).
TALK with employees (consult about matters that may affect employees’
health, safety or welfare).
DO what is necessary to make the workplace safe (implement risk controls).
REVIEW and monitor WHS measures (ensure risk controls are effective).
The basis of continuous improvement
Measuring safety performance
On-going monitoring of risk control measures, and measuring the effectiveness
of WHS programs, contributes to safer places of work and facilitates continuous
improvement in WHS outcomes.
The employer should consider ways of involving employees in the development
and application of WHS performance indicators as a means of raising WHS
awareness. This will provide the employer and employees with a clear sense of
common purpose, and a focus on continuous improvement of WHS outcomes.
45
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
TOPIC 5
At the end of this topic, you should be able to:
3.2 Include hazard identification at the planning, design
and evaluation stages of any change in the workplace to
ensure that new hazards are not created by the proposed
changes and existing hazards are controlled
Central to systematically managing WHS are the principles of risk management.
Risk management is made up of the following steps:
f Assess the risk(s) to the health safety and welfare of persons posed by the
hazards.
f Use appropriate control measures to eliminate or control the risk.
f Review the control measures you put in place from time to time to ensure
they remain appropriate.
Making Changes
An organisation will often identify a risk, make changes and assume the problem
has gone away. While one risk may have been eliminated, a new one may have
been created by the changes to work practices or equipment. Therefore when
making changes to workplace practices or equipment hazard identification must
take place at the planning, design and evaluation stages to ensure new hazards
are not created by the proposed changes.
3.3 Develop and maintain procedures for selecting and
implementing risk controls according to the hierarchy of
control and WHS legislative requirements
Risk Assessment
After identifying hazards the next step is to assess the risks to health and safety
that they pose. The employer must assess the risks such hazards pose to the
health and safety of their employees and any other person at the employer’s
place of work. A risk assessment is the process of determining the level of risk
involved and the likelihood of injury, illness or death occurring. This means
evaluating the likelihood and consequences of injury or illness from exposure to
an identified hazard or hazards.
The WHS Act requires that the employer must consult their employees when
risks to their health and safety arising from work are assessed or when the
assessment of those risks is reviewed.
For example, the supervisor in the previous example realised that there was a
high likelihood of harm being caused to these workers if the working practices
did not change. The risks from manual handling were muscle strain and back
injuries. The risk from noise was hearing loss. This is a risk assessment.
46
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Risk control
The next step is to implement appropriate measures to eliminate or control the
risk.
To ensure the health, safety and welfare of employees it is preferable to
eliminate the risk wherever possible. The WHS Regulation requires that an
employer must eliminate any risk to health or safety, or if this is not reasonably
practical, control the risk
The following table provides assistance in determining measures for controlling
risk.
Level 1: Eliminate the risk
f discontinue the activity or not use
the plant.
Level 2: Minimise the risk
f substituting the system of work
or plant (with something safer).
f modifying the system of work or
plant (to make it safer).
f isolating the hazard (eg.
introduce a restricted work area).
f introducing engineering controls
(eg. guardrails or scaffolding).
Level 3: Other controls
f using Personal Protective
Equipment (eg. eye protection).
f adopting administrative controls
such as hazard warning signs
(eg. “persons working above”)
and specific training and work
instructions (eg. brittle roof
NOTE:
f Control measures at Level 1 give the best results and should be adopted
wherever practicable.
f The measures at the lower levels are less effective and require more
frequent reviews of the hazards and systems of work.
In some situations a combination of control measures may need to be used.
47
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Hierarchy of Control
Because of their specific knowledge about the work processes, plant or
substances with which they work, employees may often be able to identify very
practical and effective risk control measures. By consulting, employers can
draw on the valuable knowledge and experience employees have about their jobs
and the risks they are exposed to.
The employer should establish mechanisms and/or procedures to ensure
all employees exposed to a risk are consulted about how the risk should be
controlled.
Following consultation, the employer should implement appropriate control
measures based on their risk assessment.
When controlling risks for certain hazards, an employer must comply with any
specific risk controls set out in the WHS Regulation. Various Codes of Practice
provide practical guidance about how specific hazards may be controlled. Where
applicable, such Codes of Practice may form a useful basis for consultation
about appropriate control measures.
Review of risk assessment and risk control measures
The WHS Act requires that the employer consult their employees when
introducing or altering the procedures for monitoring risks (including health
surveillance procedures). A review of risk control measures will be particularly
relevant if the employer is considering changes to the place of work or the way
in which work is done.
Employers must also consult their employees when changes that may affect
health and safety are proposed to the:
f premises where persons work;
f the systems or methods of work; or
f the plant or substances used for work
The employer should consider the WHS implications of all changes they may
wish to make to the place of work or the way in which work is done. Where there
may be WHS implications the employer must consult with their employees.
This includes consultation with employees prior to the purchase of new plant
and substances to be used for work or when planning for new premises or a
refurbishment. It makes sense, for example, to consult employees in assessing
the risks posed by any new piece of plant that the employer may wish to
purchase. In this way, the employer might identify a piece of plant for purchase
with the appropriate guarding for doing the work safety already affixed, rather
than having to modify the plant after its installation.
The employer should also consult their employees after the occurrence of an
injury, illness or incident to review why the control measures may have failed
and to identify any necessary changes to the measures in place for controlling
risk.
48
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Possible questions might include:
f What factor(s) contributed to the injury, illness or incident?
f Could the injury, illness or incident have been prevented?
f Should the employer’s safety procedures and systems have prevented the
injury, illness or incident? If no, what needs to be changed? If yes, why didn’t
the WHS system prevent the injury, illness or incident?
f What can be done to prevent the injury, illness or incident from recurring,
and when?
The essence of risk management
THINK about what may affect employees’ health, safety or welfare (identify
hazards and assess the risks they pose).
TALK with employees (consult about matters that may affect employees’
health, safety or welfare).
DO what is necessary to make the workplace safe (implement risk controls).
REVIEW and monitor WHS measures (ensure risk controls are effective).
The basis of continuous improvement
Measuring safety performance
On-going monitoring of risk control measures, and measuring the effectiveness
of WHS programs, contributes to safer places of work and facilitates continuous
improvement in WHS outcomes.
The employer should consider ways of involving employees in the development
and application of WHS performance indicators as a means of raising WHS
awareness. This will provide the employer and employees with a clear sense of
common purpose, and a focus on continuous improvement of WHS outcomes.
45
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
TOPIC 5
At the end of this topic, you should be able to:
3.2 Include hazard identification at the planning, design
and evaluation stages of any change in the workplace to
ensure that new hazards are not created by the proposed
changes and existing hazards are controlled
Central to systematically managing WHS are the principles of risk management.
Risk management is made up of the following steps:
f Assess the risk(s) to the health safety and welfare of persons posed by the
hazards.
f Use appropriate control measures to eliminate or control the risk.
f Review the control measures you put in place from time to time to ensure
they remain appropriate.
Making Changes
An organisation will often identify a risk, make changes and assume the problem
has gone away. While one risk may have been eliminated, a new one may have
been created by the changes to work practices or equipment. Therefore when
making changes to workplace practices or equipment hazard identification must
take place at the planning, design and evaluation stages to ensure new hazards
are not created by the proposed changes.
3.3 Develop and maintain procedures for selecting and
implementing risk controls according to the hierarchy of
control and WHS legislative requirements
Risk Assessment
After identifying hazards the next step is to assess the risks to health and safety
that they pose. The employer must assess the risks such hazards pose to the
health and safety of their employees and any other person at the employer’s
place of work. A risk assessment is the process of determining the level of risk
involved and the likelihood of injury, illness or death occurring. This means
evaluating the likelihood and consequences of injury or illness from exposure to
an identified hazard or hazards.
The WHS Act requires that the employer must consult their employees when
risks to their health and safety arising from work are assessed or when the
assessment of those risks is reviewed.
For example, the supervisor in the previous example realised that there was a
high likelihood of harm being caused to these workers if the working practices
did not change. The risks from manual handling were muscle strain and back
injuries. The risk from noise was hearing loss. This is a risk assessment.
46
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Risk control
The next step is to implement appropriate measures to eliminate or control the
risk.
To ensure the health, safety and welfare of employees it is preferable to
eliminate the risk wherever possible. The WHS Regulation requires that an
employer must eliminate any risk to health or safety, or if this is not reasonably
practical, control the risk
The following table provides assistance in determining measures for controlling
risk.
Level 1: Eliminate the risk
f discontinue the activity or not use
the plant.
Level 2: Minimise the risk
f substituting the system of work
or plant (with something safer).
f modifying the system of work or
plant (to make it safer).
f isolating the hazard (eg.
introduce a restricted work area).
f introducing engineering controls
(eg. guardrails or scaffolding).
Level 3: Other controls
f using Personal Protective
Equipment (eg. eye protection).
f adopting administrative controls
such as hazard warning signs
(eg. “persons working above”)
and specific training and work
instructions (eg. brittle roof
NOTE:
f Control measures at Level 1 give the best results and should be adopted
wherever practicable.
f The measures at the lower levels are less effective and require more
frequent reviews of the hazards and systems of work.
In some situations a combination of control measures may need to be used.
47
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Hierarchy of Control
Because of their specific knowledge about the work processes, plant or
substances with which they work, employees may often be able to identify very
practical and effective risk control measures. By consulting, employers can
draw on the valuable knowledge and experience employees have about their jobs
and the risks they are exposed to.
The employer should establish mechanisms and/or procedures to ensure
all employees exposed to a risk are consulted about how the risk should be
controlled.
Following consultation, the employer should implement appropriate control
measures based on their risk assessment.
When controlling risks for certain hazards, an employer must comply with any
specific risk controls set out in the WHS Regulation. Various Codes of Practice
provide practical guidance about how specific hazards may be controlled. Where
applicable, such Codes of Practice may form a useful basis for consultation
about appropriate control measures.
Review of risk assessment and risk control measures
The WHS Act requires that the employer consult their employees when
introducing or altering the procedures for monitoring risks (including health
surveillance procedures). A review of risk control measures will be particularly
relevant if the employer is considering changes to the place of work or the way
in which work is done.
Employers must also consult their employees when changes that may affect
health and safety are proposed to the:
f premises where persons work;
f the systems or methods of work; or
f the plant or substances used for work
The employer should consider the WHS implications of all changes they may
wish to make to the place of work or the way in which work is done. Where there
may be WHS implications the employer must consult with their employees.
This includes consultation with employees prior to the purchase of new plant
and substances to be used for work or when planning for new premises or a
refurbishment. It makes sense, for example, to consult employees in assessing
the risks posed by any new piece of plant that the employer may wish to
purchase. In this way, the employer might identify a piece of plant for purchase
with the appropriate guarding for doing the work safety already affixed, rather
than having to modify the plant after its installation.
The employer should also consult their employees after the occurrence of an
injury, illness or incident to review why the control measures may have failed
and to identify any necessary changes to the measures in place for controlling
risk.
48
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Possible questions might include:
f What factor(s) contributed to the injury, illness or incident?
f Could the injury, illness or incident have been prevented?
f Should the employer’s safety procedures and systems have prevented the
injury, illness or incident? If no, what needs to be changed? If yes, why didn’t
the WHS system prevent the injury, illness or incident?
f What can be done to prevent the injury, illness or incident from recurring,
and when?
The essence of risk management
THINK about what may affect employees’ health, safety or welfare (identify
hazards and assess the risks they pose).
TALK with employees (consult about matters that may affect employees’
health, safety or welfare).
DO what is necessary to make the workplace safe (implement risk controls).
REVIEW and monitor WHS measures (ensure risk controls are effective).
The basis of continuous improvement
Measuring safety performance
On-going monitoring of risk control measures, and measuring the effectiveness
of WHS programs, contributes to safer places of work and facilitates continuous
improvement in WHS outcomes.
The employer should consider ways of involving employees in the development
and application of WHS performance indicators as a means of raising WHS
awareness. This will provide the employer and employees with a clear sense of
common purpose, and a focus on continuous improvement of WHS outcomes.
49
WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
TOPIC 6
At the end of this topic, you should be able to:
3.4 Identify inadequacies in existing risk controls
according to the hierarchy of control and WHS legislative
requirements, and promptly provide resources to enable
implementation of new measures
Identifying Inadequacies
Workcover states:
“A person conducting a business or undertaking has a duty to manage risks to
health and safety”
Assess the Risk
Once the hazard has been identified, it is the role of the OHS representative to
assess the risks associated with a hazard. The risk determines the urgency that
the hazard is dealt with. For example a small tear in the carpet in the corner of
the boardroom is less urgent than a loose electrical socket. In this instance an
electrician would be called immediately for the loose electrical socket, while the
carpet could be repaired by a staff member or be delayed until there is more
work for the carpet layer to do.
Consult & Involve Other Personnel
“The WHS Act requires that the employer must consult their employees when
risks to their health and safety arising from work are assessed or when the
assessment of those risks is reviewed [Act: 15 (a)” (Workcover NSW, 2010)
The decision as to how serious a risk a hazard poses does not necessarily
have to be determined by one individual. Opinions from other employees and
professionals can be used to determine the seriousness of a risk. By law
the employer has to consult with employees in regards to WHS issues, and
this would also be the case with assessing the risk that a hazard poses. All
information about potential risks must be shared with employees. Therefore a
case might arise where management and employees disagree about the risk
involved with a hazard. In such a case other people including professionals or
staff from Workcover may be consulted as to their opinion.
Document & Keep Records
There is a saying when it comes to workplace issues – “if it isn’t in writing, it
didn’t happen”. This very much applies to risk assessments of hazards. It is
essential that all details are recorded and documented when it comes to risk
assessments. If a hazard was reported, action taken, but not documented, there
is every chance that if that hazard re-appears and someone is injured you could
be facing a serious court judgement on your failure to act on the hazard.
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WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Eliminate or Control the Risk
Like a disease prevention is better than a cure. In the case of a workplace hazard
ideally you should attempt to eliminate the hazard, rather than trying to minimise
the risk. Unfortunately this can’t always be done. It is impossible to eliminate
the chances of someone suffering physical pain if they refuse to sit in the correct
position at their desk. You can minimise the risk through education and guidance,
but you can’t eliminate it.
Consultation
Like hazard risk identification, as an employer you must consult all workers in
relation to eliminating or controlling the risk. Where an employer might just wish
to control the risk, workers might be in favour of eliminating the risk. Through
consultation a solution might be reached where both parties are happy with the
decision. Expert, outside help may be required to come up with such a solution.
Individuals may be given responsibility to control the risk associated with the
hazard. For example it might be someone’s responsibility to check electrical
cables on a daily basis to ensure that the risk of an electrical accident, or
someone tripping over the cables is minimised.
Five Step Hierarchical Approach
The five step hierarchical approach is recommended and published by state and
territory OHS authorities.
Step Example
Hazard Risk Action
1.Eliminate Surface Spray Allergic reaction
from member of
staff
Remove spray
from office
2. Substitute Burning smell
coming from
microwave
Fire, electrocution Replace with new
microwave
3.Engineer
Controls
Clear glass front
to store
People walking into Put stickers on
glass directing
people to entrance
door
4.Administrative
Controls
Slippery surface
after rain
People slipping
over
Sign advising of
slippery surface
5.Personal
Protective
Equipment
Glare from
computer screen
Eye damage Non-glare screen
on computer
Occasionally there will be inadequacies in the existing risk controls. This can
be identified when the hazard is not properly eliminated or controlled. In such
cases extra resources may have to be provided to enable implementation of new
measures. For example a supermarket may have to replace the floor of an aisle in
the cold food section as the surface remains slippery despite efforts to eliminate
the risk.
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WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Review the Assessment Process
Unfortunately not all hazards are going to be identified, or had their risk
assessed correctly. If this is the case your hazard identification and risk
assessment processes need to be redrawn. It may be a case of something
missing from your daily, weekly or monthly checklist. It might be a staff member
not being trained properly in conducting the assessment. It might be simply the
fact that the assessment was not being completed. If this is the case it should
be easily corrected through proper management of the WHS process. Of more
concern would be if the risk of the hazard was under-estimated. If this is the
case extra WHS training would have to be provided to the WHS representative
and any staff that are involved in the process. Involving, and consulting with, all
staff and outside experts should also be increased.
Like all matters associated with Workplace Health & Safety any changes to your
procedures in identifying hazards, and assessing the risk must be documented.
Any new forms or documents should be numbered, the document it replaced
noted, and the date that it was first used recorded.
3.5 Identify requirements for expert WHS advice, and
request this advice as required
Expert WHS Advice
In a similar manner to engaging other professionals, there may come a time
when expert advice is required.
Reasons for requesting expert advice include:
It’s the law to employ or engage a suitably qualified person to advise on issues
impacting the health and safety of your employees.
If there is no one in the workplace with the right skills or knowledge to provide
this advice, you should consider engaging an external consultant. It’s similar
to using a lawyer to handle legal affairs or an accountant to help with financial
matters.
A consultant can give you advice on:
f establishing, maintaining or improving safe systems of work
f identifying, eliminating or controlling workplace hazards
f actions to eliminate or reduce the risk of a worker being injured
f taking samples or measurements of workplace environments (e.g. air
samples, noise readings or ergonomic assessments).
The type and source of advice you need will depend on your workplace and its
hazards. However it’s important that the person you rely on to provide this advice
has the right knowledge, skills and experience to help you meet your legal
obligations.
Source: http://www.worksafe.vic.gov.au/safety-and-prevention/health-and-safety-topics/professional-ohs-advice
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WORKBOOK | © 2016 YOUNG RABBIT PTY LTD, AUSTRALIAN PACIFIC COLLEGE
BSB52415 DIPLOMA OF MARKETING AND COMMUNICATION and BSB51115 DIPLOMA OF LEADERSHIP AND MANAGEMENT
ADVANCED MANAGEMENT OF WHS_V6.3
Training and information
The employer must provide appropriate information, instruction, training
and supervision to ensure the health, safety and welfare of employees. The
function of WHS Committees and WHS Representatives includes making
recommendations on the WHS training of employees.
The employer should consult their employees about the information and training
necessary to undertake their work safely.
The employer should consult with their employees to ensure that such
information and training is in a form that is accessible and easily understood.
In identifying training needs, it is important to consider a range of factors
including the nature of the task, the age, experience, language, literacy and any
disabilities of the workers, and the plant and substances used.
Training procedures should be developed in consultation with employees. They
should be well displayed so they are accessible to everyone that may need them
to carry out their work safely. Employers and employees can also work together
to review and monitor training procedures as required.
The employer should review training needs and consult employees about
training arising from changes proposed to the systems or methods of work, or to
the plant or substances used for work.
Welfare
The employer must provide adequate facilities for the welfare of employees
The employer must consult when
f Decisions are made about the adequacy of facilities for the welfare of
employees.
f Changes that may affect welfare are proposed to the premises where
persons work, to the systems or methods of work or to the plant or
substances used for work
In considering the adequacy of amenities and facilities the employer should
consider, and consult employees with respect to:
f The number of employees required to use amenities/facilities.
f The needs of people with disabilities.
f The condition and adequacy of amenities/facilities and their maintenance.
Emergency procedures
Employers must ensure that arrangements are in place in the event of an
emergency. Employers should consult employees about the procedures to be
followed in the event of an emergency or evacuation, and the training needs of
employees with respect to these procedures.

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