Assignment #2 – MS Project 20103
There are two parts in this assignment 1. You need to download the data files for these two parts.The data files are Train.mpp and Job.mpp. Please read the
instructions carefully. Whenyoufinish both parts, upload the two finished projects to the Assignment link on the Blackboard.
Part 1.
Part of the AV Presentation Rooms Installation project involves training people who will
use the facilities. Training has to begin after the installation is complete. In this assign-
ment, you will open a partially completed project file that documents training tasks.
You have to make some changes to the project calendar. You will explore the project,
add tasks, create summary tasks to reflect the WBS, change the durations of tasks, create
relationships between tasks, create a summary task bar, show outline numbers and WBS
codes, and print the Gantt Chart view to show the new project schedule. Complete the
following:
1. Open the Train file.
2. Save the project file as Train_YourFirstName_YourLastName. For example, Train_Pauline_Fu.
3. Open the Project Information dialog box. This project was scheduled from a Start
date of 11/3/14. On a separate piece of paper, record the project Finish date, and
then close the Project Information dialog box.
4. Change the duration for Develop training documentation (task 3) from 15 days to
three weeks. Read the note associated with the task.
5. Delete Interview trainers (task 5).
6. Use the fill handle to copy the duration of two days from Hire trainers (task 5) to
Secure lab space (task 6).
7. The company holiday party is Friday, December 19, 2014. Change that day to non-
working time on the project calendar, and name the exception VP Family Party.
8. Create a new calendar named Staffing by making a copy of the Standard calen-
dar. On the Work Weeks tab, change the working time for the Staffing calendar to
Monday through Friday from 8:00 AM to 12:00 PM. The calendar should extend for
one year from 11/3/14 to 11/3/15.
9. Apply the Staffing calendar to the Hire trainers task (task 5).
10. In Calendar view, link Identify existing skills (task 1) and Identify needed skills
(task 2) in an FS relationship.
11. In Network Diagram view, link Identify needed skills (task 2) and Develop training
documentation (task 3) in an FS relationship.
12. In Gantt Chart view, edit the relationship between Identify needed skills (task 2) and
Develop training documentation (task 3) so that there is a –50% lag time. View the
Predecessors column and note the predecessor for task 3.
13. In Gantt Chart view, link tasks 3, 4, 5, and 6 with FS relationships. (Hint: Select all
the tasks, and then click the Link Tasks button in the Schedule group on the Task tab.)
14. Edit the relationship between Hire trainers (task 5) and Secure lab space (task 6) so
that it is an SS relationship with a lag time of one day.
15. Insert a new task 1 with the task name Documentation. Make tasks 2, 3, and 4 sub-
tasks to task 1.
16. Insert a new task 5 with the task name Trainers. Make task 5 a level 1 summary task
for tasks 6 and 7.
17. Insert a new task 8 with the task name Lab. Make task 8 a level 1 summary task for
task 9.
18. Insert a new milestone task 10 with the task name Sign lab contract and at the same
level as task 9. Link tasks 9 and 10 with an FS relationship.
19. Save the project and submit it to the assignment link on the Blackboard.
Part 2.
CommunityWorks As a counselor at CommunityWorks, a career counseling firm, you
continue working on a project to help new college graduates with technical degrees find
employment. You want to format the project so it is easy for your clients to read, and
you want to shorten the critical path to help them attain their goal sooner. Complete the
following:
1. Open the Jobs data file.
2. Save the file as Jobs_YourFirstName_YourLastName.
3. Filter the Gantt chart for critical tasks. Note the tasks on the critical path. Clear the
filter. Filter for the date range 5/1/14 to 5/7/14. Note the tasks that meet this criteria.
Clear all filters.
4. Open the Task Inspector and review each task. What do you notice about Meet with
counselor (task 3)? The team informed you that a counselor will be available. Review
the current constraint assigned to the task, and then change it to As Soon As Possible.
5. Delete the link between Existing Contacts (task 11) and Establish new contacts
(task 14). How is the Finish date impacted?
6. Customize the display of bars in the Gantt Chart view by specifying that the task
name (Name) is displayed on the right side of the Gantt bars for tasks, that the
Scheduled Start date is displayed on the left side of the summary Gantt bars, and that
the Scheduled Finish date is displayed on the right side of the summary Gantt bars.
7. Open the Gridlines dialog box and format the Project Start line to a dashed red line.
8. Format the text for all Noncritical tasks to Broadway font, dark blue color, with an
orange patterned background of your choice.
9. Format the link lines by clicking the Layout button in the Format group to open the
Layout dialog box. Select the middle link style to change the appearance of link lines
in the Gantt chart.
10. Change the bar style for the Task bars. Use any colors and patterns you wish. Change
the start and end shapes and colors.
11. Drag the split bar between the Entry table and the Gantt chart to the left so that no
columns from the Entry table are visible.
12. Preview the Gantt chart, and then add your name to the left side of the header. Adjust
the preview if necessary so it fits on one page, and then print this if requested. (Note:
In the Preview, you see the Entry table Task ID column and the Task Name column
because this information is needed to interpret the information in the Gantt chart.)
13. Save the project, and switch to Network Diagram view.
14. Draw a box directly below task 1 to add a new task 2. Working in the new box, add
the task name Design a business card and specify a duration of four hours.
15. Link Design a business card (task 2) to Create resume (task 3) in a Finish-to-Start (FS)
dependency.
16. Return to Gantt Chart view, drag the split bar to the right so that the Start and Finish
columns of the Entry table are visible again, and then adjust the column widths as
needed to display all the data.
17. Insert the Indicators column to the left of the Task Name column. Resize it to best fit.
18. In the Entry table, change the Start date for Design a business card (task 2) to June 1,
2014. Read the explanation in the Planning Wizard dialog box that opens, and then
choose the second option to make Sunday June 1, 2014 a working day.
19. Save the project and submit it to the Assignment link on the Blackboard.
