Part 1
You are the staff assistant to the City Clerk and among your responsibilities is preparation of the operating expense and capital outlay portions of the agency’s annual budget request for the 2018-2019 fiscal year. One of the Clerk’s programs provides an identification card to any citizen who requests one. A portion of the budget history of this program is as follows:
Category
2015-2016 Actual
2016-2017 Actual
2017-2018 Estimate
Supplies
$1995
$2207
$2400
Utilities
$512
$ 985
$1500
Repairs
$ 0
$ 210
$1200
Training
$125
$ 125
$ 125
Travel
$577
$ 410
$ 100
Assume the following facts:
In 2016-2017 1650 citizens were served.
Projections are that in 2018-2019 2000 citizens will request services.
Use this link to determine the rate of inflation. http://www.usinflationcalculator.com/inflation/current-inflation-rates/
The Chief Executive has stated that no new or improved programs will be included in this year’s budget due to lack of revenue.
In addition no new equipment requests will be approved.
Your program is usually supported adequately by the Chief Executive and the Legislative Body.
The total budget for your local government is small enough that your agency is reviewed with care by the Budget Office.
The following “tools” and techniques are available to you:
Unit costs
Incremental cost
Inflation adjustments
Knowledge of continuing, new and improved programs
Trend analysis
Part 2
One of the facilities department functions is to transport office furniture and equipment to the various buildings in which the local government staff is located. Your performance objective is to complete 100% of the moves on the date scheduled. This year you achieved 50% success on this objective. Your department hopes to replace one vehicle and add one new vehicle for these purposes.
Your current vehicles are a six-year-old pickup truck with 91,000 miles and a two year old Ford Fusion with 7,000 miles. The truck was out of service due to repairs for 46 workdays during the past six months. The Fusion has required nothing but gasoline.
Types of vehicles currently available for purchase under the government’s vehicle purchase program are Ford E-150 Econoline Vans at $28,600, Chevrolet Colorado Pickup Trucks at $20,055 and Ford Fusions at $22,600.
Prepare your budget request for the vehicles using the following format:
Item Unit Cost No. of Units Total Cost New or Replacement
This assignment will best be accomplished by preparing Excel spreadsheets with the cost figures and a written narrative thoroughly justifying the request. Any reference materials used must be properly cited in APA format.
