Objective of assignment
As stated in the assignment the objective is to:
Be able to understand some of the practical application of principles and processes of pre and post
contract administration;
Know the sequence and requirements of some pre and post contract processes;
Be familiar with different contract terms and conditions, as well as their requirements and uses.
Under the scope you are to provide a file note for four key documents that will form the file:
• Tender analysis and contract tender schedule
• Bank guarantee for the contract
• Certificate of currency for contract
• Cash flow chart based on the tender
Question
When obtaining the document is it just a template like does it have to be a completed
One or blank?
What you provide in the file is up to you. However there should be two approaches:
1. Information that you are able to obtain from a contract administrator or other person involved in
the administration of a project. The file could be an established a file with the above information
provided. If you are providing this approach then you would provide information on those four areas
and comment on why the file requires such information. For example if you’re preparing or reviewing
a tender analysis then the schedule would have within it information on what is being required by the
principal to assess the tenderers submission. For example if you are constructing an apartment
building the file would have as part of the schedule information that relates to the contract
documents. This may include information on the tender price for the site sheds, for earthworks, for
concrete per square metre, painting etc.
2. The other alternative, if you are unable to find a contract administrator’s file is to set out under
four headings information that you assess as being required and comment on why you are requiring
that information. To take a second example being the bank guarantee for the contract. Your file
would want to have information on who is providing the bank guarantee, the duration of the bank
guarantee, information on the amount of security etc. You’d also require information under the
certificate of currency to ensure that the bank guarantee is being maintained for the duration of the
project, the insurance and currency of the insurance etc.
Question
After each document is obtained how do we go about writing about it just what it is used for and its
relevance to the process ?
So what your file is essentially doing is to set out the structure of the file for information that you
require and once having required that information how it is filed in a systematic way. Your
submission for assessment will be on the thoroughness in which you have provided a structure within
your file for the recording of the information received and information on what you are requiring.
If you are still uncertain, imagine that you are the contract administrator. You need to have a number
of files for the different projects you are the contract administrator for and you need to keep abreast
of those projects. You need to have a file that systematically sets out the information that you require
or that you have acquired.
It is essential that you make comment in your submission on why you are requiring that information
and why it is important to place it in the file and the value in having is a systematic file structure in
order to keep control of the project. Refer back to the assessment requirements for the assignment in
order to understand how the assessment of your submission will be made.
This submission requires students to assume the role of a Contract Administrator for a builder and
provide ‘file notes’ that comprises discussion or critical comments on each of the following
documents:
Tender analysis and contract tender schedule minimum 2 pages;
Bank Guarantee for contract – minimum 2 pages;
Certificates of Currency for contract – minimum 2 pages;
Cash flow chart based on tender – minimum 2 pages
