Planning, Scheduling, Scope and Strategy

Part 1

Using the downloadable software, templates provided, or other preferred software, such as Microsoft Excel:

Complete a WBS for your project.

Work Breakdown Structure
This list of activities needs to contain enough detail so you can effectively plan and schedule your event.

Using the completed WBS as a reference, next complete a Gantt chart of your project using the template provided. If you discover in the process you overlooked
activities make sure to include them in the WBS.

Gantt Chart
In a paper that is a minimum of 2 pages long, identify the Critical Path for your project. Using the WBS and the Gantt chart you constructed for this project analyze
how much longer you will need to start planning in advance of your event in order to complete the project? Your submission should follow the essentials of APA (i.e.,
cover page, double-spaced, 12 pt. font, reference section at the end, in-text citations, etc.).

Would you like information about how to format in APA? Click here.

Papers should be spell-checked and submitted to Grammarly prior to submitting your paper to the drop box. “Grammarly” is a free service for Rasmussen students. Once
you’ve made all of your suggested grammar corrections, submit your paper to the Drop Box, along with your Grammarly PDF report as a separate attachment. Your goal is
to obtain a Grammarly score of 90 – 100%.
Part 2

For this part of the Course Project, you will put together a Quality Plan. In order to provide the highest quality experience possible, attendees of the event were
surveyed to determine what was most important to them when attending such an event. The result of this survey is listed below:

– 90% of those completing the survey felt that having engaging and dynamic speakers is key to a successful event

– 90% felt that it was important that the accommodations were physically located where the convention is being held; they didn’t want to have to take a bus or a
shuttle from their hotel to the convention.

– 85% stated the food provided should be wonderful and meet any dietary restrictions, such as vegetarian or gluten-free.

For your assignment, you will need to do the following:

Complete a scope statement for your project (Use may use the templates for Project Scope and Business Objective Worksheet provided). Your project Scope should be at
one page in length.

Project Scope and Business Objective Worksheet

Using the WBS for your project, identify which of the Work Activities listed could potentially impact those items identified by attendees as critical for the success
of the project.

Complete a Failure Mode and Effects Analysis. Only include those activities that impact the four issues identified by your customers as critical to producing a quality
event. For each of the activities listed:

– Based on your knowledge of the activity analyze the severity of the impact on the project if the activity failed to produce a quality result as Low, Medium, or High

– Also based on your knowledge of the activity analyze the probability of the poor quality result occurring as Low, Medium, or High

– For the three activities that were evaluated as having the most severe quality consequences AND having the highest impact generate an action plan to reduce or
eliminate these failures from occurring

In a paper that is a minimum of 2 pages long, clearly and concisely summarize the action items identified through the FMEA that will increase the probability of your
project being considered a success with your customers.
Your submission should follow the essentials of APA (i.e., cover page, double-spaced, 12 pt. font, reference section at the end, in-text citations, etc.).

Save Part 1 of your assignment as a Microsoft Excel document. (Mac users, please remember to append the “.xlsx” extension to the filename.) and the paper as a
Microsoft Word document. (Mac users, please remember to append the “.docx” extension to the filename.)

Save Part 2 of your assignment as a Microsoft Word document.

Attachments:

Work Breakdown Structure Table
Provide basic information about the project including: Project Title – The proper name used to identify this project; Project Working Title – The working name or
acronym that will be used for the project; Proponent Secretary – The Project Manager who is responsible for the entire project; Other Agency – Other agency that will
be responsible for the management of the project; Prepared by – The person(s) preparing this document; Date/Control Number – The date the plan is finalized and the
change or configuration item control number assigned.

Project Title: Project Working Title:

Project Manager: Other Agency:

Prepared by: Date / Control Number:

Element Number WBS Elements Activity, Task, or Sub-Task Name Definition of Activity or Task (Description) Responsible Person or
Group Estimated (E) or Actual (A) Cost (Cross reference to budget) Project Phase (Cross reference to schedule)

Project Title: Project Working Title:

Project Manager: Other Agency:

Prepared by: Date / Control Number:

HELP

[Project Name]

[Company Name] Today’s Date: 1/17/2015 Saturday

(vertical red line)

Project Lead: [Name]

[42]

Start Date: 1/1/2015 Thursday

[42] First Day of Week (Mon=2): 2 12/29/2014 12/30/2014 12/31/2014
1/1/2015 1/2/2015 1/3/2015 1/4/2015 1/5/2015 1/6/2015 1/7/2015 1/8/2015 1/9/2015 1/10/2015
1/11/2015 1/12/2015 1/13/2015 1/14/2015 1/15/2015 1/16/2015 1/17/2015 1/18/2015 1/19/2015 1/20/2015
1/21/2015 1/22/2015 1/23/2015 1/24/2015 1/25/2015 1/26/2015 1/27/2015 1/28/2015 1/29/2015 1/30/2015
1/31/2015 2/1/2015 2/2/2015 2/3/2015 2/4/2015 2/5/2015 2/6/2015 2/7/2015 2/8/2015 2/9/2015
2/10/2015 2/11/2015 2/12/2015 2/13/2015 2/14/2015 2/15/2015 2/16/2015 2/17/2015 2/18/2015 2/19/2015
2/20/2015 2/21/2015 2/22/2015 2/23/2015 2/24/2015 2/25/2015 2/26/2015 2/27/2015 2/28/2015 3/1/2015
3/2/2015 3/3/2015 3/4/2015 3/5/2015 3/6/2015 3/7/2015 3/8/2015 3/9/2015 3/10/2015 3/11/2015
3/12/2015 3/13/2015 3/14/2015 3/15/2015 3/16/2015 3/17/2015 3/18/2015 3/19/2015 3/20/2015 3/21/2015
3/22/2015 3/23/2015 3/24/2015 3/25/2015 3/26/2015 3/27/2015 3/28/2015 3/29/2015 3/30/2015 3/31/2015
4/1/2015 4/2/2015 4/3/2015 4/4/2015 4/5/2015 4/6/2015 4/7/2015 4/8/2015 4/9/2015 4/10/2015
4/11/2015 4/12/2015 4/13/2015 4/14/2015 4/15/2015 4/16/2015 4/17/2015 4/18/2015 4/19/2015 4/20/2015
4/21/2015 4/22/2015 4/23/2015 4/24/2015 4/25/2015 4/26/2015 4/27/2015 4/28/2015 4/29/2015 4/30/2015
5/1/2015 5/2/2015 5/3/2015 5/4/2015 5/5/2015 5/6/2015 5/7/2015 5/8/2015 5/9/2015 5/10/2015
5/11/2015 5/12/2015 5/13/2015 5/14/2015 5/15/2015 5/16/2015 5/17/2015 5/18/2015 5/19/2015 5/20/2015
5/21/2015 5/22/2015 5/23/2015 5/24/2015 5/25/2015 5/26/2015 5/27/2015 5/28/2015 5/29/2015 5/30/2015
5/31/2015 6/1/2015 6/2/2015 6/3/2015 6/4/2015 6/5/2015 6/6/2015 6/7/2015 6/8/2015 6/9/2015
6/10/2015 6/11/2015 6/12/2015 6/13/2015 6/14/2015 6/15/2015 6/16/2015 6/17/2015 6/18/2015 6/19/2015
6/20/2015 6/21/2015 6/22/2015 6/23/2015 6/24/2015 6/25/2015 6/26/2015 6/27/2015 6/28/2015 6/29/2015
6/30/2015 7/1/2015 7/2/2015 7/3/2015 7/4/2015 7/5/2015 7/6/2015 7/7/2015 7/8/2015 7/9/2015
7/10/2015 7/11/2015 7/12/2015 7/13/2015 7/14/2015 7/15/2015 7/16/2015 7/17/2015 7/18/2015 7/19/2015
7/20/2015 7/21/2015 7/22/2015 7/23/2015 7/24/2015 7/25/2015 7/26/2015 7/27/2015 7/28/2015 7/29/2015
7/30/2015 7/31/2015 8/1/2015 8/2/2015 8/3/2015 8/4/2015 8/5/2015 8/6/2015 8/7/2015 8/8/2015
8/9/2015 8/10/2015 8/11/2015 8/12/2015 8/13/2015 8/14/2015 8/15/2015 8/16/2015 8/17/2015 8/18/2015
8/19/2015 8/20/2015 8/21/2015 8/22/2015 8/23/2015
WBS Tasks “Task
Lead” Start End Duration (Days) % Complete Working Days Days Complete Days Remaining 29 – Dec – 14
05 – Jan – 15 12 – Jan – 15 19 –
Jan – 15 26 – Jan – 15 02 – Feb – 15
09 – Feb – 15 16 – Feb – 15 23 – Feb – 15
02 – Mar – 15 09 – Mar – 15
16 – Mar – 15 23 – Mar – 15 30 – Mar – 15
06 – Apr – 15 13 – Apr – 15 20 –
Apr – 15 27 – Apr – 15 04 – May – 15
11 – May – 15 18 – May – 15 25 – May – 15
01 – Jun – 15 08 – Jun – 15
15 – Jun – 15 22 – Jun – 15 29 – Jun – 15
06 – Jul – 15 13 – Jul – 15 20 –
Jul – 15 27 – Jul – 15 03 – Aug – 15
10 – Aug – 15 17 – Aug – 15

1 Task Category 1 [Name] 1/2/15 1/15/15 14 0% 10 0 14

1.1 Sub Task level 2 1/2/15 1/6/15 5 0% 3 0 5

1.2 Sub Task level 2 1/2/15 1/6/15 5 0% 3 0 5

1.2.1 Sub Task level 3 1/4/15 1/8/15 5 0% 4 0 5

1.2.2 Sub Task level 3 1/6/15 1/10/15 5 0% 4 0 5

1.3 Sub Task level 2 1/7/15 1/11/15 5 0% 3 0 5

1.4 Sub Task level 2 1/11/15 1/15/15 5 0% 4 0 5

2 Task Category 2 [Name] 1/1/15 1/18/15 18 25% 12 4 14

2.1 Sub Task level 2 1/1/15 1/5/15 5 25% 3 1 4

2.2 Sub Task level 2 1/4/15 1/8/15 5 25% 4 1 4

2.3 Sub Task level 2 1/9/15 1/13/15 5 25% 3 1 4

2.4 Sub Task level 2 1/14/15 1/18/15 5 25% 3 1 4

3 Task Category 3 [Name] 1/1/15 1/19/15 19 50% 13 9 10

3.1 Sub Task level 2 1/1/15 1/6/15 6 50% 4 3 3

3.2 Sub Task level 2 1/4/15 1/9/15 6 50% 5 3 3

3.3 Sub Task level 2 1/9/15 1/14/15 6 50% 4 3 3

3.4 Sub Task level 2 1/14/15 1/19/15 6 50% 4 3 3

4 Task Category 4 [Name] 1/1/15 1/18/15 18 0% 12 0 18

4.1 Sub Task level 2 1/1/15 1/5/15 5 0% 3 0 5

4.2 Sub Task level 2 1/4/15 1/8/15 5 0% 4 0 5

4.3 Sub Task level 2 1/9/15 1/13/15 5 0% 3 0 5

4.4 Sub Task level 2 1/14/15 1/18/15 5 0% 3 0 5

TEMPLATE ROWS: Copy and insert the entire section, or just the specific sub tasks, depending on which level you want to use (formulas are different for different WBS
levels)

1 Task Category 1 1/1/15 1/7/15 7 0% 5 0 7

1.1 Sub Task level 2 1/1/15 1/7/15 7 0% 5 0 7

1.1.1 Level 3 Task 1/1/15 1/7/15 7 0% 5 0 7

1.1.1.1 Level 4 task 1/1/15 1/7/15 7 0% 5 0 7

HELP

[Project Name]

[Company Name] Today’s Date: 1/17/2015 Saturday

(vertical red line)

Project Lead: [Name]

[42]

Start Date: 1/1/2015 Thursday

1 Task Category 1 [Name] 1/2/15 1/15/15 14 0% 10 0 14

1.1 Sub Task level 2 1/2/15 1/6/15 5 0% 3 0 5

1.2 Sub Task level 2 1/2/15 1/6/15 5 0% 3 0 5

1.2.1 Sub Task level 3 1/4/15 1/8/15 5 0% 4 0 5

1.2.2 Sub Task level 3 1/6/15 1/10/15 5 0% 4 0 5

1.3 Sub Task level 2 1/7/15 1/11/15 5 0% 3 0 5

1.4 Sub Task level 2 1/11/15 1/15/15 5 0% 4 0 5

2 Task Category 2 [Name] 1/1/15 1/18/15 18 25% 12 4 14

2.1 Sub Task level 2 1/1/15 1/5/15 5 25% 3 1 4

2.2 Sub Task level 2 1/4/15 1/8/15 5 25% 4 1 4

2.3 Sub Task level 2 1/9/15 1/13/15 5 25% 3 1 4

2.4 Sub Task level 2 1/14/15 1/18/15 5 25% 3 1 4

3 Task Category 3 [Name] 1/1/15 1/19/15 19 50% 13 9 10

3.1 Sub Task level 2 1/1/15 1/6/15 6 50% 4 3 3

3.2 Sub Task level 2 1/4/15 1/9/15 6 50% 5 3 3

3.3 Sub Task level 2 1/9/15 1/14/15 6 50% 4 3 3

3.4 Sub Task level 2 1/14/15 1/19/15 6 50% 4 3 3

4 Task Category 4 [Name] 1/1/15 1/18/15 18 0% 12 0 18

4.1 Sub Task level 2 1/1/15 1/5/15 5 0% 3 0 5

4.2 Sub Task level 2 1/4/15 1/8/15 5 0% 4 0 5

4.3 Sub Task level 2 1/9/15 1/13/15 5 0% 3 0 5

4.4 Sub Task level 2 1/14/15 1/18/15 5 0% 3 0 5

TEMPLATE ROWS: Copy and insert the entire section, or just the specific sub tasks, depending on which level you want to use (formulas are different for different WBS
levels)

1 Task Category 1 1/1/15 1/7/15 7 0% 5 0 7

1.1 Sub Task level 2 1/1/15 1/7/15 7 0% 5 0 7

1.1.1 Level 3 Task 1/1/15 1/7/15 7 0% 5 0 7

1.1.1.1 Level 4 task 1/1/15 1/7/15 7 0% 5 0 7

Project Scope and Business Objective Worksheet

A. General Information
Provide basic information about the project including: Project Title – The proper name used to identify this project; Project Working Title – The working name or
acronym that will be used for the project; Project Manager- The Project Manager who is responsible for the entire project; Other Agency – Other agency that will be
responsible for the management of the project; Prepared by – The person(s) preparing this document; Date/Control Number – The date the plan is finalized and the change
or configuration item control number assigned.

Project Title:
Project Working Title:

Proponent Secretary:

Proponent Agency:

Prepared by:
Date / Control Number:

B. Project Scope

1. Deliverables
Analyze the project scope and objectives outlined in the Project Proposal and Charter to understand the Project Deliverables. Answer these questions:

a) What are the Project Deliverables?
b) Where, when, and to whom are the Deliverables provided?
2. Project Approach and Solution
Analyze the project description and scope to understand the solution and approach to the project. Answer the following questions:

a) What is the process or technology solution proposed?
b) Who will perform the work?
c) When and where is the project executed?
C. Project Business Objectives
Using the objectives outlined in the Charter, list the objectives and any additional detail as necessary to clarify what results the project is intended to attain.

Planning and Organizing and Annual Conference
Affiliation
Student’s Name

The selected location of the annual conference is the Washington State Convention Center. Preparations for the organization as well as successful planning of the
Company’s’ annual Ensuring that essential requirements and conditions are set and met is critical in eliminating inconveniences as well as possible paralysis that
could emerge during the conference. There following work must be done before the conference commences;
The first and most important thing that must be done is the booking of the location of the annual conference and payment of any fees required in advance before the day
of the conference. Brochures documenting in a clear manner, the various aspects of the agenda that is to be discussed during the annual conference must be prepared.
The target goals that aim to be achieved through and by the end of the conference are to be pointed out in the brochure as well. A brochure is expected to guide
everyone that attends the conference on the activities that are to be undertaken. The identification of the various speakers during the conference as well as the time
when each is expected to speak is also to be done before the conference begins. The topic (s) that every speaker is to handle during the conference is to be
established and the speaker notified in advance to facilitate efficient preparation of the speakers. Ensuring that the speaker is notified on how each topic should
align with the goals and objectives of the conference is to be assured before the conference commences (Nagel, 2004).
The doing of the work of organizing the conference is to be contracted to an institution or a body that specializes in conference preparation and preparation. The
details regarding the specifics of the conference are to be provided to the conference organizing body. However, a team of individuals from the company is to work
closely with the organizers to ensure that important details are paid attention to and adhered to as well (Vasconcellos e Sá, 2000).
The Company’s Annual Conference is to take place over a three days period. On each day, the activities that are to be undertaken are to be pointed out. At the
beginning of each day, a detailed outline pointing out that which is to be done and what roles the participants are expected to undertake is to be pointed out. The
major event is to be undertaken on the third day of the conference with the closing remarks being delivered by designated experts in collaboration with the top
leadership of the company (Allen, 2000).
There are a broad range of resources that are fundamental in holding the annual conference. A projector is one of the resources that is integral in the conference.
Information being discussed by the different speakers is to be projected for purposes of easy note taking as well as follow-up by those that attend the conference. A
sound system that ensures that the information being delivered by the speaker reaches everyone in the audience is also required to be ready, working efficiently and
tested before the conference commences (Carter, & Curtis, 2010).
The selection of the location, the Washington State Convention Center, was informed by different factors. The ease of accessibility of the Convention Center is one of
the factors that influenced its selection. The availability of accommodation for those attending the conference near the convention center also influenced the choosing
of the location of the convention center. Moreover, the availability of quality and safe infrastructure that is to support the various needs of the conference,
including washrooms and restrooms for the conference attendants further influenced the decision (Allen, 2000).
Ethical and Legal Issues to consider regarding site location
The observation of key ethical as well as legal issues is fundamental to ensure that there are no conflicts of interest or a violation of ethics. The aspects that
ought to be considered include;
Ensuring that there is a contractual agreement signed between the owners or management of the convention center and company’s representatives is one of the legal
issues that ought to be considered. A contractual agreement means that the management of the convention center cannot lease the location to another or a different
company or organization during the period which has been agreed upon and for the number of days when the conference is to be held (Wieland, 2006).
An ethical issue that should be considered is the making of the decision of choosing the location is the contribution of the location towards the enhancement of
sustainability of the environment as well as other humanitarian incentives. The chosen conference location should be that which contributes towards community
development, and that provides support to facilitate environmental protection. The dealings should be between the management of the company and that of the conference
location without any intermediaries being involved. These are likely to work towards influencing the decision arrived at concerning the choice of the location
(Wieland, 2006).
The notification of local authorities concerning the event and the acquisition of any permits if necessary, to hold the conference should also be considered in the
selection of the location for the conference. The local authorities should be notified for purposes of ensuring that there is an assurance of security provision as
well as facilitation of operations that are related to the conference in a smooth manner without interference (Allen, 2000).
Actions to ensure that decision on location is done ethically
Ensuring that decision on the location is done ethically can be achieved through the documentation of the costs incurred throughout the whole process through receipts
of the different costs from the players involved in planning and organizing of the conference. Payment being done through formal channels is expected to ensure that
there are no cases of inflation in the amount paid or kickbacks to favor the host of the annual conference. The issuance of receipts to provide proof of payments made
would also help promote ethics in the selection of the location (Wieland, 2006).
To make sure that the choosing of the location of the conference is done in an ethical manner, a requirement of approvals and permission being required from the
management from either side would be done. Any changes, especially by event organizers, to include or make adjustments in the proceedings of the conference or
essential requirements is to be approved by the management of the company. This is expected to deter any plans since it would not only be difficult, but it would help
seal a loophole that would be easily exploited (Allen, 2000).
The decision concerning the location of the conference being made ethically would also be assured through the creation of a criterion concerning the requirements that
ought to be met by the location that is selected for the conference. The selected location would subsequently be that which meets the set requirements and not one
whose selection is influenced by favoritism or through a violation of ethics (Wieland, 2006).
References
Allen, J. (2000). Event planning: The ultimate guide to successful meetings, corporate events, fundraising galas, conferences, conventions, incentives and other
special events. Toronto, Canada: John Wiley and Sons.
Carter, M., & Curtis, D. (2010). The visionary director: A handbook for dreaming, organizing, and improvising in your center. St. Paul, MN: Redleaf Press.
Nagel, A. (2004). Organizing for strategic management. Long Range Planning, 17(5), 71-78. doi:10.1016/0024-6301(84)90039-6
Vasconcellos e Sá, J. A. (2002). Organizing for Planning (The Planning Department). The Neglected Firm, 124-131. doi:10.1057/9780230599291_10
Wieland, J. (2006). Business Ethics and Corporate Governance in Europe. Global Perspectives on Ethics of Corporate Governance, 157-174. doi:10.1057/9780312376192_12

Order from us and get better grades. We are the service you have been looking for.

Order essay

Type of paper needed:

Academic level:

Deadline:

Pages:

1650 words

Total price: $0.00