Risk Management for Events

 

Instructions:

 

 

 

You are required to produce and submit via blackboard a risk management plan for a live event. For academic purposes, the plan has to be fully referenced using the Harvard system and should include a discussion at the end of each section with a theoretical and practical justification for the inclusion of each part.

 

 

 

The following points are important considerations when producing the assessment report:

 

 

 

  • It is unrealistic to expect a full-blown Risk Management Plan for the assessment, as it would exceed the word count and require too much time and too many resources. For this assessment, written in report format, you must demonstrate awareness of the key aspects of a risk management plan and the ability to produce (or manage the production of) a real-life event only.

 

 

 

  • Word count is 2,200 (give or take 10 %); word count must be included in the cover sheet. You will have to be succinct and consider the main points to be provided. The idea is that an overview of the event and the risk management plan are clear, despite being a summarised version of what the actual plan would look like.

 

 

 

  • This is an academic piece. As such, a fully referenced discussion paragraph after sections 4 to 9, using academically rigorous sources, must be included. These should be provided in the form of a critical discussion on the topic either at the end or immediately after each section. It is recommended that discussion paragraphs do not exceed 200 words.

 

 

 

  • The document must be written using a sans-serif font; size 12 and 1.5 line spacing. A cover sheet must be provided and included the names of all group members. The report should include a content and reference list. Pages must be numbered.

 

 

 

  • It is important that you demonstrate group discussion and participation. This will be evaluated through textual cohesion and the report content.

 

 

 

 

 

The required structure, cover sheet and marking criteria are given below.

 

Suggested Report Structure

 

 

 

  1. Introduction to Event

 

  • Here you must provide a summary of the event, 5 Ws, main features and include an overview of venue, expected attendance, ingress and egress, rigging and de-rigging, etc.

 

  1. Event Schedule / Running Order

 

  • If the event includes shows and performances, broadcasting and other scheduled activities, these must be provided in the form of a running order. Refer to sample material available on blackboard.

 

  1. Event Organisation Structure

 

  • A simple organisation chart is provided here

 

  1. Method statements

 

  • Refer to Mathew Street Festival for information on how to produce this section

 

  1. Communication

 

  • Communication methods such as radio, CCTV, PA, etc.

 

  1. Contingency Plan

 

  • A brief summary and bullet points of main action plans

 

  1. Security Management

 

  • A brief summary of deployment and locations

 

  1. Crowd Management

 

  • This part must be included if your event is a large-scale, outdoors one.

 

  1. Risk Assessment

 

  • This part should include the method used, i.e. Traffic Light Method, (SxL=R) and a spread sheet with Area, Hazard, To Whom, SLR, Control Measures and Required Action. Refer to sample material available on blackboard.

 

 

 

Assessment Learning Outcomes

 

A9. Demonstrate an in-depth recognition of differing perspectives and methods of enquiry arising from contemporary developments in business and international events management.

 

A10. Demonstrate detailed knowledge and understanding of the relationships between the range of business management tools, theories and concepts and international events management.

 

B11. Identify and define complex managerial and organisational problems and apply appropriate knowledge as well as creative and entrepreneurial thinking in reaching solutions.

 

C10. Analyse and evaluate the impact of business decisions and generate solutions that are appropriate for the short, the medium, and the longer term, within an international events management context.

 

C11. Apply problem-solving techniques drawn from business management as appropriate to determine effective solutions.

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