Write a Systems Flowchart for the Accounts Payable process at Belle’s Boutique
Your flowchart must be prepared in either Excel, Word, or PowerPoint (no PDFs please).
Accounts Payable Systems Flowchart for Belle’s Boutique
Isabelle Jimenez owns a clothing and accessories boutique shop in Omaha, Nebraska. She prides herself on carefully selecting items for her store’s inventory that will delight her regular customers and will also attract window shoppers. Isabelle purchases her inventory only from suppliers with which she has built a trusting relationship and in turn is mindful to pay her suppliers timely. Before Belle’s Boutique pays a vendor invoice, the invoice must be matched against the purchase order used to request the goods and the receiving report that indicates the goods were received. The purchase orders are stored in a purchase order file and the receiving reports are stored in a receiving report file. When the vendor invoices are received from the vendor, Brenda, the accounts payable clerk, records the invoice in QuickBooks and then files the invoice in the vendor invoice file.
Isabelle requires Brenda to have all vendor invoices set up for her to pay within 10 days so that she can maintain her good relationship status with the suppliers. When it is time to pay a bill, Brenda retrieves the vendor invoice, attaches the purchase order and the receiving report, and forwards the matched documents to Isabelle.
Isabelle reviews the documents to ensure they are complete, and then prepares a check in QuickBooks which automatically records the check in the cash disbursements journal.
Isabelle then prints and signs the check, puts it in the envelope, seals the envelope and puts the check in the mail. In addition, Isabelle returns the purchase order, receiving report, and vendor invoice back to Brenda who then files them alphabetically in the paid invoice file. At the end of every month Brenda prints the accounts payable ledger(vendor report) and forwards it to Isabelle. After Isabelle reviews the report, she files it chronologically
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